AV production pricing varies widely based on event size, venue, and complexity. Here's a realistic framework for what to expect when budgeting for corporate event AV in Kansas City.
It's one of the first questions every event planner asks, and it's also one of the hardest to answer without more information. AV production pricing varies widely based on event size, venue, technical complexity, and the level of service involved. But we can give you a realistic framework so you know what to expect before you start getting quotes.
No two events are the same, and AV production isn't a commodity service. The cost of producing AV for a 75-person board dinner in a hotel ballroom is completely different from producing AV for a 1,500-person conference at the Kansas City Convention Center. Variables that affect pricing include the size of the venue, the number of rooms requiring AV support, the complexity of the sound system, whether you need video walls or projection, whether the event will be livestreamed, and how many technicians need to be on-site.
While every project is custom-quoted, here are general ranges to help you budget:
These ranges reflect full-service production including equipment, labor, setup, and on-site operation. AV rental without staffing will cost less upfront but shifts the operational responsibility to your team.
When you receive a quote from Elite Sound Events, it typically covers equipment (owned or sourced specifically for your event), pre-event planning and site visits if needed, load-in and setup, on-site technicians for the duration of your event, and load-out at the end. There are no hidden labor fees or surprise charges on event day.
A few factors consistently push AV budgets higher: large or acoustically challenging venues, last-minute booking (which limits equipment availability and planning time), simultaneous breakout sessions requiring independent AV in multiple rooms, high-resolution LED video walls, and professional livestream production with multi-camera switching and redundant internet.
The best way to get a precise number is to have a conversation with a production company before you've finalized your venue or your program. Early involvement allows us to design a system that fits your budget rather than retrofitting a solution to a venue that may require expensive workarounds.
We offer free consultations and will always give you a clear, itemized quote before any commitment is made. Reach out here to get started.
